An email usage policy is only as strong as the enforcement of it. Through charts and web-based reporting with drill down capability, management can gain new visibility into what’s going on with company email. Because MailMeter Insight positively captures all incoming, outgoing and internal email header and meta-data in a dedicated database, it becomes possible to establish and enforce controls, providing a solution to corporate compliance needs.

As you will see below, there is high strategic value in implementing this product in today’s corporate world. By greatly reducing corporate risk, and increasing corporate compliance standards, our solution is becoming highly sought after in an emerging market that can provide archiving, analysis, and access into the critical historical data that flows through an organization’s email system.

What are the benefits of installing an Email Management Solution?

Reduce Corporate Officer personal liability
There is an increased level of industry specific regulations on accounting practices and insider information. Much of your company’s financial and proprietary information at some point has travelled through your email system. Because of the great power each employee has with email, the company needs proper policies and management controls or it can lead to corporate disaster.

Improved regulatory compliance for proper record retention
With new legislation such as Sarbanes-Oxley, the need for establishing and enforcing controls on all aspects of your company’s communications is critical. You cannot rely on individuals to archive all relevant email content on their own, an automated system is needed.

Reduced litigation risks
By capturing all email messages, not just incoming and outgoing, but internal emails as well, your company will be assured that all relevant messages are captured. This will increase the confidence of auditors, regulatory and legal professionals about the integrity of the audit trails in question. This places your company in a much more solid footing for all litigation it may face in the future as well.

Reduce discovery costs
A single request in a legal case for “all messages in a 12 month period related to a customer X, or between employees A and B” could cost your company tens of thousands of dollars. MailMeter products were created to perform this kind of detailed reporting and could provide the answers to this question in minutes.

HR issue investigative needs
HR managers constantly need to get the facts on complaints including harassment, inappropriate jokes or images being passed around email. Currently they don’t usually have access to other users email accounts, but even if they do, they face a challenging task at being able to search for all emails over any length of time to certain individuals. Or worse, needing to search by certain keywords in subject lines. 

Enforcement of Corporate email usage policy
Estimates range from 40-70% of all email while at work is personal, non-work related. Imaging the time that could be gained from reducing the amount of personal email, and the associated attachments, storage, and bandwidth that are used for it.

What can I do with the reports MailMeter Insight provides?

• You can understand the sources of email into your organization and control the amount of traffic
• Implement processes that are required for regulatory compliance
• Increase compliance with legislation directives
• Protect your company from disseminating offensive or damaging information
• Provide email policy awareness and enforcement
• Gather data for litigation cases without high costs of research
• Provide quick analysis of potentially harmful patterns and email behavior of employees
• Reduce the amount of necessary personal email
• Provide employee feedback in performance reviews
• Prove or disprove harassment claims in-house
• Archiving for regulatory requirements and auditing